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If you’re forwarding to another mailbox within your company, or your company doesn’t block auto-forwarding, though, you’re good to go. If your company blocks auto-forwarding, you’ll have to add the BCC manually if it’s going to an external email address. It will also probably get an alert when someone sets up an auto-forwarding rule. This is because auto-forwarding rules are a common method cybercriminals use to get data from businesses.Īny business large enough to have its own IT department will most likely block auto-forwarding. The important caveat we mentioned earlier is a lot of businesses block their staff from auto-forwarding emails outside the company. This isn’t quite the same as a BCC, but it achieves the same thing. Specifically, one rule to apply a category to emails you want to BCC, and another to auto-forward emails within that category to another address. It is possible to use rules, but you have to create more than one. If you’ve used Outlook rules, you might expect this to be an option, but unfortunately, it isn’t. If you want to add a BCC recipient to every email automatically or to specific emails-such as those to a certain individual or that contain specific words in the subject line-there’s no simple way to do so. BCC allows you to send copies of the messages to any address you want, without the recipients knowing about it. For example, if you’re dealing with a troublesome employee or coworker, you might want to keep a record of your email interactions in case you need to raise a grievance. There are other scenarios in which you might want to BCC someone. Depending on where you are in the world, you might be legally obliged to hide people’s email addresses for data protection reasons.Įven if there isn’t a compelling legal obligation, it’s still a good practice (and common courtesy) not to broadcast people’s email addresses without their consent. The “Bcc” field is most commonly used when sending bulk emails to lots of recipients, such as a newsletter. If you want to BCC someone on a specific email, simply type that person’s email address in the “Bcc” field the same way you would in the “To” or “Cc” fields. To do so, open a new email, switch to the “Options” tab, and then click “Bcc.” This will make the “Bcc” field visible on this and all new emails. To hide it once again, click Options > Bcc on any new email. In Outlook, you can add the BCC field to emails with a simple toggle switch. Anyone you BCC will be hidden from the other recipients, but he or she will be able to see the sender and the recipients.
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There’s also a BCC (blind carbon copy) option. The other recipients can also see who’s been CC’ed. CC’ing someone means you’re sending them a copy of the message. Most people are familiar with the CC (carbon copy) option in their email program. We’ll walk you through the process and share an important caveat. In Microsoft Outlook, you can set up rules for doing this. Sometimes, you might want to copy your sent emails to another address without the recipient knowing.